What to know about conference room AV in Scottsdale
Wiring in a tenant space needs an electrical permit
The city says an electrical permit is required to install, alter, reconstruct or repair electrical wiring on any building or structure. All permit requests are filed through the SPUR online portal. Permit Services is at 7447 E. Indian School Road, 480-312-2500.
No exemption is listed for AV or low-voltage wiring
Scottsdale's amended exemption list for electrical work names only minor repairs and maintenance. It lists no exemption for low-voltage, data, AV or security wiring. Starting before the permit is issued doubles the permit fee, so for new rooms we confirm with Permit Services first.
Source: Scottsdale amendments to the 2021 International Building Code
Plans follow the 2021 codes and the 2020 electrical code
Scottsdale's most recent building code adoption is Ordinance 4550 of September 20, 2022, which adopted the 2021 International Building Code and the 2020 National Electrical Code. The city's code page lists no 2024 adoption.
New buildings must support the city's public safety radio
Scottsdale's electrical code amendment requires every non-residential building to support the city's public safety radio system, proven before a certificate of occupancy. Buildings that fail the standard must add an amplification system. The city may waive it for buildings without below-grade spaces or parking, on written request.
Source: Scottsdale amendments to the 2020 National Electrical Code
What a meeting room needs
Every room needs the same four things: a way to show content, a camera for remote people, microphones that pick up the whole table, and speakers that make the far end easy to hear.
- One or two displays sized to the farthest seat.
- A camera that frames the room, not a laptop webcam.
- Table or ceiling microphones, placed for the table you have.
- Speakers or a soundbar tuned so no one has to lean in.
- Wired and wireless ways to share a laptop.
Small rooms, big rooms, boardrooms
A huddle room for four often works with a single display and an all-in-one video bar. A mid-size room usually wants separate camera, microphones and speakers. A boardroom with a long table needs several microphones and ceiling speakers so people at the far end are heard evenly.
We match the room to the platform you already use, whether that is Teams, Zoom or Google Meet, so the room starts a call the way people expect.
One-touch control
A small touch panel or one button starts the meeting, wakes the display, selects the camera and sets the volume. No manual, no remote. AV control systems covers how that works.
Cabling and power in the walls
Clean rooms hide the cable. We run display, network and power into the wall or table, and we plan the network drops and rack space with the room. If the building has no spare drops, structured cabling can be added in the same visit.
Because the city requires an electrical permit for wiring in any building, we plan the permit with the install on any job that touches the walls.
Offices in Scottsdale
Offices near Scottsdale include Old Town suites and space at Kierland Commons. Kierland Commons is in the City of Phoenix, not Scottsdale, so a different city's permit office applies there. We confirm which city's rules apply to your address before we quote, since the permit contact and codes change at the city line.
Around the meeting room
AV control and commercial audio in shared areas typically go in with the room, and a lobby screen may be digital signage. More on the Scottsdale page. Call (602) 769-7992 and we will walk the room.
